Privacy Policy – Sport Industry Group

1.       Introduction

1.1      We are committed to safeguarding the privacy of visitors to our websites at www.sportindustry.biz, www.jobs.sportindustry.biz, and www.sportindustryawards.com (Website) and service users.

1.2      We will ask you to consent to our use of cookies in accordance with the terms of this privacy policy (Policy) when you first visit our Website.

1.3      This Policy applies to the personal data we collect about you when you use our Website or communicate with us by post, telephone, social media platforms, in person and otherwise. This Policy does not apply to information collected by third parties, including through any application or content that may link to or be accessible from the Website.

1.4      In this Policy, “we” or “us” refers to Sport Industry Awards Limited being a limited liability partnership registered in England and Wales with registration number 4236764 and whose registered office is at Fifth Floor,  110 High Holborn, London, WC1V 6JS.

2.       Who we are

2.1      We are data controllers in respect of the personal data we hold about you for the purposes of data protection laws. We will only process your personal data in accordance with data protection laws and where we have a lawful basis to do so, as further described within this Policy.

2.2      If you have any questions about this Policy or our privacy practices please contact us using the details provided at Section 14 of this Policy.

3.       How we use your personal data

3.1      Personal data means any information about an individual from which that individual can be identified. In this Section 3 we have set out:

(a)      the general categories of personal data that we may process;

(b)      in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;

(c)      the purposes for which we may process personal data; and

(d)      the legal bases of the processing.

3.2      We may process analytical data about your use of our Website ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of the Website and services. The lawful basis for this processing is monitoring and improving our website and services.

3.3      For certain events, we may process your account data, which is supplied by you. The account data may include personal data such as your name and email address. Account data may be processed for the purposes of operating our events, ensuring the security of our Website and services, and communicating with you. The basis for this processing is consent or event logistics, such as security for Sport Industry Awards admission.

3.5      We may process your personal data provided in the course of the use of our services.

          - For attendees of the Sport Industry Awards, this service data may include your name, job title, email address, postal address, phone number, and name and email of your table guests. The source of the service data is you or your employer for the purposes of operating the event, providing our services and ensuring the security of our event.

          - For attendees of the Sport Industry Breakfast Club, Sport Industry Private Dining Club and Sport Industry NextGen Unlocked, this service data may include your name, job title, email address, postal address and phone number. The source of the service data is you or your employer for the purposes of operating the event, providing our services and ensuring the security of our event.

          - For candidates of Sport Industry Jobs this service data may include your name, photo, contact details (including email address, location and any relevant social media channels or personal websites), job experience and any testimonials or references. The source of this service data is directly from you for the purpose of expressing interest in respect of potential job opportunities.

3.6      We may process information that you post for publication on our Website or through our services (publication data). The publication data may be processed for the purposes of enabling such publication and administering our Website and services.

3.7      We may process information contained in any enquiry you submit to us regarding our services (enquiry data). The enquiry data may be processed for the purposes of answering your enquiry.

3.9      We may process information that you provide to us for the purpose of subscribing to our email newsletters (notification data), which can be submitted here. The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters.

3.10    [We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.]

3.11    Please do not supply any other person's personal data to us, unless we prompt you to do so.

4.       Providing your personal data to others

4.1      We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

4.2      We may disclose data to our digital agency identified here, insofar as reasonably necessary for the security and processing of our online services as well as third parties that assist us in fulfilling our purpose, including but not limited to Awards Force, Campaign Monitor, Drupal, Google Analytics.  

4.3      In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

4.4      We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

5.       International Transfers

5.1. We may share your personal data with external third parties who are based outside of the European Economic Area (EEA) and UK. Where we transfer your personal data outside of the EEA and UK we will do so in compliance with data protection laws.

6.       Data Security

6.1      We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

6.2    We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

7.       Retaining and deleting personal data

7.1      This Section 7 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

7.2      Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

7.3      Personal data relating to Sport Industry Awards Limited events will be retained for a maximum period of three years. Personal data relating to candidates that have expressed interest in Sport Industry Jobs will be retained for a maximum period of two years.

7.4      In determining the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we proves your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

8.       Amendments

We may update this Policy from time to time by publishing a new version on our Website. We will tell you about any important changes to this Policy.

9.       Your rights

9.1      In this Section 9, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries (including circumstances when the rights may not apply). Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

9.2      Subject to the above, under data protection law your rights include:

(a)      the right to access;

(b)      the right to rectification;

(c)      the right to erasure;

(d)      the right to restrict processing;

(e)      the right to object to processing;

(f)       the right to data portability;

(g)      the right to complain to a supervisory authority; and

(h)      the right to withdraw consent.

9.3      You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

9.4      You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

9.5      In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

9.6      In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

9.7      You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

9.8      You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

9.9      You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

9.10    To the extent that the legal basis for our processing of your personal data is:

(a)      consent; or

(b)      that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,

          and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

9.11    To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

9.12    You may exercise any of your rights in relation to your personal data by clicking here, in addition to the other methods specified in this Section 9. You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

10.     About cookies

10.1    A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

10.2    Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

10.3    Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

11.     Cookies that we use

11.1    We use cookies for the following purposes:

(a)      authentication - we use cookies to identify you if you are logged in – such as to complete a Sport Industry NextGen application, for submitting your guest details for the Sport Industry Awards or for registering for Sport Industry Jobs;

(b)      status - we use cookies to help us to determine if you are logged into the website, as outlined in point (a);

(c)      security - we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally;

(d)      analysis - we use cookies to help us to analyse the use and performance of our website and services via Google Analytics;

(e)      cookie consent - we use cookies to store your preferences in relation to the use of cookies more generally.

12.     Cookies used by our service providers

12.1    Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

12.2    We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at: https://www.google.com/policies/privacy/.

13.     Managing cookies

13.1    Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a)      https://support.google.com/chrome/answer/95647?hl=en (Chrome);

(b)      https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);

(c)      http://www.opera.com/help/tutorials/security/cookies/ (Opera);

(d)      https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);

(e)      https://support.apple.com/kb/PH21411 (Safari); and

(f)       https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

13.2    Blocking all cookies will have a negative impact upon the usability of many websites.

14.     Our details

14.1    The Website is owned and operated by Sport Industry Awards Limited.

14.2    We are registered in England and Wales under registration number 4236764 and our registered office is at 110 High Holborn, London, WC1V 6JS

14.3    You can contact us:

(a)      by post, to the postal address given above;

(b)      using our website contact form, here;

(c)      by telephone, on +44(0)20 7240 7700 or

(d)      by email, using [email protected].